How to Set Up a Corporate Private Jet Account in India

If your leadership team charters more than once or twice a year, a standing arrangement saves time on every trip. Here is how to set one up and what to ask first.

Most companies start with a one-off charter: a board member has to reach a site visit, or three executives need to be in two cities in a day. After the second or third request, the same questions come up every time. Who approves it, who gets the quote, who handles the invoice, and which operator can the company trust? A corporate account answers those questions once.

What a corporate arrangement usually covers

• One point of contact for requests, so executive assistants are not chasing several operators.
• Quotes returned in a consistent format, with aircraft options side by side.
• A written rate basis agreed in advance, so you are not renegotiating each trip.
• Consolidated invoicing that your finance team can reconcile, with the company's billing details and GST information on file.
• Passenger and itinerary confidentiality, with an NDA where the company needs one.

Who should own it inside the company

The most reliable setups put one person in charge: usually the chief of staff, the head of administration, or the executive assistant to the CEO. That person collects requests, applies the company's approval rules and is the only contact for the charter desk. Without a single owner, requests arrive from five directions and nobody can say what the company spent in the year.

How to set one up, step by step

• List the trips you expect: routes, how often, and how many people usually travel.
• Decide the approval rule: who can request a charter, and who signs off above what cost.
• Ask the charter desk for the rate basis in writing, and what is included and excluded (positioning, landing and parking, taxes).
• Share billing details and who receives invoices.
• Run one trip, then review the quote, the flight and the invoice together before committing to a standing arrangement.

Questions to ask any charter provider

• Which operators fly the aircraft, and do they hold the licences needed to operate commercial charters in India?
• Who is responsible for the flight: the platform, or the operator?
• What happens if the aircraft is unavailable or a flight is cancelled?
• How are changes and cancellations handled, and what do they cost?
• What does the invoice show, and can it be split by department or cost centre?

When a standing arrangement makes sense

If you charter once or twice a year, a per-trip quote is simpler. If trips are monthly or more frequent, or several executives need to travel from different cities on a recurring cycle, a standing arrangement saves time and makes spend visible. Tell us the pattern and we will say honestly which model fits.